Position – Executive Administrator

Location - Office-based, with some flexibility to work remotely

Hours - 40-hours

Salary - Up to £40,000

Reference – 019

Application deadline - 3rd June 2022

Start date - 15th June 2022

Contract type - Permanent

L2S2’s friendly and committed team helps improve people’s lives by making it much easy to deliver innovations in healthcare. Our work is ground-breaking, so much so that multi-national microprocessor company Arm has partnered with us in healthcare.

Safety is critical for healthcare, so medical technology is highly regulated.  Unfortunately, regulation is a serious barrier to innovation.  So, L2S2 has developed a technology platform, MMDC, to enable rapid development and easy deployment of new connected medical devices and software apps/applications.

Sparca’s AOS remote clinical eye examination system is built on MMDC, as is C2-Ai’s patient waiting list prioritisation system.  This has won many awards and is helping the UK NHS to make sure people are treated in the right order.

Our world-class team is focused on the intellectual challenge of growing MMDC to really empower exciting healthcare advances, by transparently ensuring regulatory compliance from the sensor to report and from product idea to end-of-life.

Job Description

We are looking for an enthusiastic, energetic and experienced person with good attention to detail to join our friendly, committed team.  You will have responsibility for a range of important administrative responsibilities.

The hours are 40 hours per week, with a salary of £40,000.

Although this role is expected to be mostly based at our offices just outside Cambridge, we support and encourage hybrid working.

Role and responsibilities

Senior management team support

• Provide executive support to Directors

• Arrange meetings and manage diaries

• Check and follow up mail

• Organise travel etc

• Attend and minute meetings

Facilities management

• Manage hybrid working – ensure that people who want to work in the office can come in safely

• Book rooms

• Ensure rooms are prepared as required

• Manage the maintenance of facilities/schedules

• Ensure the office is stocked with required consumables

Human resources

• Administer and maintain HR quality system

• Administer recruitment

• Maintain training and development plans for staff

• Liaise with the finance team

• Administer staff availability

Management of administration processes

• Administer the supplier section of the quality system

• Support finance team with administrative matters

• Provide reports as required

• Document meetings as required

• Diarise and administer insurance and other renewals

• Administer health and safety issues

• Administer quality systems

• Manage documentation

Reception duties

• Responsible for ensuring phone calls effectively answered and logged

• Responsible for dealing with incoming mail not addressed to specific individuals

• Greet and take care of guests

Quality systems

• Use L2S2 quality systems throughout the work

About you

Knowledge and qualifications

• Ideally educated to degree level, Executive Assistance qualifications would be helpful.

• Proficient in Microsoft Office

• Work in highly regulated environments desirable

Experience and abilities

• Prior office management experience is essential

• Prior experience in supporting senior executives with essential

• Experience in HR administration is desirable

 Skills and competencies

• Good written and verbal communication skills

• Good written presentation skills

• Accurate

• Excellent customer care skills

• Good attention to detail

• Excellent planning and organisational skills

• Ability to prioritise effectively

• Excellent time management skills

Personal qualities

• Reliable and dependable

• Ability to work independently and in a team

• Good interpersonal skills

• Ability to perform under pressure and to tight deadlines

• Ability to maintain strict confidentiality

• Self-motivated attitude with the ability to multitask

• Versatility and flexibility to be able to deal with issues in a number of areas

Please note: This job description should not be interpreted as a complete summary of the responsibilities for this role or of the limitation of accountability. This job description is intended to present a general requirement of the experience, skills and attributes that we are seeking for this role.

L2S2 Ltd is an equal opportunities employer.

L2S2 works in a highly regulated environment to keep patients and their data safe and consequently requires all employees to pass background security checks.

We do not accept applications from agencies outside of our preferred supplier list.